Annual Reports


Positions Available:

Database and Administrative Coordinator
Department/Group: Administrative
Location: Tulsa, OK
Position Type: Full-Time

Position Summary

The primary responsibilities of the Database and Administrative Coordinator are to perform a range of office and administrative activities to support the business and development functions of the Ronald McDonald House Charities of Tulsa.

Essential Duties and Responsibilities

  • Maintain RMHC of Tulsa databases to include donor, guest, volunteer and maintenance.
  • Create weekly tax/thank you letters and note tracking in donor database.
  • Reconcile database monthly for all gifts and events.
  • Assist with email correspondence within given timeframe/deadline.
  • Take Board Meeting minutes when necessary.
  • Create and distribute Board materials the week prior to Board meetings.
  • Provide arrangements for office and Board meetings to include room and tech set up.
  • Assist in researching new grants and templated grants as assigned.
  • Maintain grant folder with latest 990, audit, board lists, etc.
  • Maintain websites to include consistently updated event pages, wish lists, links and directories to ensure professional look and user-friendly experience.
  • Assist with all fundraising and community events as assigned.
  • Process requests for Community Room use as received.
  • Coordinate office equipment and supplies to include phones, copiers, computers, printers and Coke machine.
  • Shuttle guests, pick up donations and deliver Lunches with Love as needed.
  • Back up staff roles as needed.
  • Other tasks as deemed necessary.

Job Requirements

  • Computer proficiency with knowledge of Microsoft Office, databases such as Exceed, and desktop publishing applications.
  • Highly organized, attentive to detail and timely in all tasks.
  • Maintains the highest level of confidentiality when dealing with proprietary information and sensitive situations.
  • Respected by peers and respects others.
  • Brings joy and trust to the workplace.
  • Effective communication and the ability to work and interact with personnel at all levels, including employees, volunteers, Board members, donors, guests and the general public.
  • Demonstrated interest and appreciation for the work of non-profit organizations and their role in the community.

Qualifications and Education Requirements

  • BS/BA Degree and/or equivalent experience.
  • Three years of related experience preferred.

Preferred Skills

  • Non-profit organization experience preferred.


Email with your resume.